Administrative Specialist

Job description
Job Purpose (Summary): Responsible for supporting/assisting in implementation of office practices and procedures

Minimum Requirements:

1. Two years post-secondary education/training or five years of experience in medical billing and coding or front office for healthcare agencies;

2. Two years or more relevant job-related experience

3. Data entry skills, such as working knowledge of computer and basic report writing programs (i.e. WordPerfect and Excel (or experience with similar programs))

Job Duties/Responsibilities:

1. Data Entry

2. Perform general receptionist duties, such as answering the telephone, making appointments;

3. Enter client and required program data into computer;

4. Maintain medical records in compliance with State standards;

5. Process medical records requests, filing and office correspondence;

6. Maintain appointment schedules;

7. Copying and preparing medical records for release to other agencies/providers in response to requests;

8. Assist with general receptionist duties: answering telephone, greeing clients, routing clients to therapists, collecting fees, making appointments, etc.;

9. Assist in maintaining and copying forms—time sheets, travel vouchers, etc.;

10. Type office correspondence, records and reports;

11. Assist with intakes, medical record maintenance, and clerical support of clinical activities;

12. Maintain neat lobby;

13. Answer admission inquiries;

14. Initial processing and opening charts for new clients;

15. Be familiar with all office duties;

16. Verify and log in data received from staff;

17. Verify insurance eligibility;

18. Verify funding sources to make sure they are applicable; and

19. Other related duties as appropriate.

Job Type: Full-time

Job Type: Full-time


  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance


  • 8 hour shift


  • High school or equivalent (Preferred)


  • Customer service: 1 year (Preferred)
  • Office: 1 year (Preferred)

Work Location: Multiple Locations

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