Division Assistant – Hattiesburg

Southern Company


Job title: Division Assistant – Hattiesburg

Company: Southern Company

Job description: Division Assistant – Northern Division

Hattiesburg, MS

Summary:

This position is responsible for providing general administrative support to the management team and all levels of employees in the Northern Division. The successful candidate will support Hattiesburg, Laurel, and Meridian offices. The successful candidate will work in Hattiesburg primarily, but, on occasion, should be able to work in Laurel or Meridian as well.

Job Duties and Responsibilities:

  • Work and coordinate with other Administrative Assistants
  • Creating work plans and tasks in time reporting system for the division and processing time for covered employees
  • Processing invoices and volumes of monthly procurement card expense statements in Oracle
  • Creating and maintaining purchase requisitions in Maximo
  • Facilitating job interviews
  • Planning, organizing & coordinating meetings and special events
  • Preparing presentations
  • Creating and maintaining spreadsheets
  • Handling confidential information
  • Handling phone inquiries, written communication, & email support to managers
  • Ordering and inventorying office and break room supplies.
  • Manage calendars of managers – schedule meetings, respond to meeting requests, arrange meetings with others when schedules conflict
  • Maintain electronic and paper files
  • Coordinate training as needed
  • Coordinate building maintenance utilizing the appropriate computer system
  • Responsible for updating Emergency Action Plans
  • Assist supervisors with step increases for line crew progression
  • Other duties may develop as systems and operations change

Job Experience and Education:

  • Additional certifications or continued education relevant to administrative support desired
  • High School Degree required
  • Previous administrative support experience preferred

Knowledge, Skills, & Abilities:

  • Knowledge of Microsoft Office products (Word, Excel, PowerPoint, MS Teams) required
  • Basic office management skills required
  • Experience with expense reporting, invoicing system and time-keeping is highly desired
  • Knowledge of Mississippi Power software applications, policies and procedures is a plus
  • Ability to handle multiple tasks
  • Ability to coordinate and support various employee meetings
  • Basic knowledge of the utility business to aid in daily department activities
  • Excellent interpersonal relations skills
  • Filing and records management skills
  • Excellent time management and organizational skills required
  • Able to work independently with little supervision

Behavioral Attributes:

  • Must be safety focused
  • Must demonstrate initiative in getting work accomplished
  • Successful candidate must have excellent communication skills
  • Candidate must have strong organizational skills
  • Team Player – experience working with a team
  • Candidate must exhibit Principle Centered Leadership and exhibit Our Values:
  • Safety First, Unquestionable Trust, Superior Performance, Total Commitment
  • Creativity, leadership, motivation, initiative and professionalism required
  • Ability to work with cross-functional teams is a must
  • Customer service driven

Other Requirements:

  • Office and storm restoration work is required
  • Limited travel required in support of activities in all three Northern Division Headquarters – Hattiesburg, Laurel, and Meridian.

Mississippi Power a subsidiary of Southern Company, serves southeast Mississippi. We have a history of customer and community service, economic development leadership, environmental stewardship and employee involvement.

Southern Company (NYSE: SO) is a leading energy company serving 9 million customers through its subsidiaries as of Jan. 1, 2019. The company provides clean, safe, reliable and affordable energy through electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company serving wholesale customers across America, a leading distributed energy infrastructure company, a fiber optics network and telecommunications services. Southern Company brands are known for excellent customer service, high reliability and affordable prices below the national average. For more than a century, we have been building the future of energy and developing the full portfolio of energy resources, including carbon-free nuclear, advanced carbon capture technologies, natural gas, renewables, energy efficiency and storage technology. Through an industry-leading commitment to innovation and a low-carbon future, Southern Company and its subsidiaries develop the customized energy solutions our customers and communities require to drive growth and prosperity. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and govern our business to the benefit of our world. Our corporate culture and hiring practices have been recognized nationally by the U.S. Department of Defense, G.I. Jobs magazine, DiversityInc, Black Enterprise, Forbes and the Women’s Choice Award. To learn more, visit

Southern Company is an equal opportunity employer where an applicant’s qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Expected salary:

Location: Hattiesburg, MS

Job date: Wed, 15 Mar 2023 07:30:53 GMT

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