Executive Assistant to the Vice President for Student Affairs

State of South Carolina

Job title: Executive Assistant to the Vice President for Student Affairs

Company: State of South Carolina

Job description: Reporting to the Vice President for Student Affairs (VPSA), the Executive Assistant provides administrative, financial, programmatic and project management support in dealing with a wide range of divisional and institutional projects and issues and serves as a liaison between the division’s departments and programs, the office of the VPSA and other university offices.

Assumes responsibility for special projects and on-going programs within the Division of Student Affairs and provides direct assistance to the VPSA and Student Affairs Executive Team. Co-manages logistics for the Close Scholars Program, co-coordinates logistics for the Global Close Scholars and supports the Council of Student Leaders.

Oversees management of the VPSA calendar and coordinates/schedules meetings/appointments. Serves as initial point of contact for public, parent and student concerns and grievances. Researches, collects and evaluates information and determines appropriate action according to established policies and procedures. Fosters and maintains excellent working relationships at the highest levels inside and outside of the university. Monitors and maintains supplies and office environment for operational efficiency.

Plans, monitors and manages budgets and financial matters for the VPSA office. Prepares, processes and reconciles financial transactions and associated paperwork for procurement cards, purchasing and reimbursements. Manages VPSA conference attendance. Monitors foundation accounts.

Assists with the management of brand strategy for the VPSA office, ensuring strong and consistent voice throughout all communications, including website and social media platforms. Researches and analyzes issues of current interest/need for annual report, brochures, public relations materials for presentation to VP; prepares summaries and analyses of divisional and university reports.

Co-Manages the hiring, onboarding, training, scheduling, supervision and evaluation of student Digital Media Assistants and Office Assistants. Co-coordinates student work by assigning media and office tasks and ensuring that work is completed in a timely manner and to an appropriate standard.

Provides logistical and administrative support for university and divisional committees and meetings, including Board of Trustee meetings, divisional committees, search processes, etc.Bachelor’s degree and three years of relevant administrative support experience.

Knowledge of general office management best practices. Working knowledge of budgeting/ financial recordkeeping, program management and supervisory practices. Excellent communication, customer service and organizational skills. Proven ability to interact with diverse internal and external constituencies and establish and maintain effective working relationships with faculty, staff, students and administrators. Must be discrete, able to exercise sound judgment and have a proven track record of handling highly sensitive and confidential information. Ability to coordinate diverse and complex administrative functions expeditiously while remaining attentive to detail. Sufficient technical abilities to master software required to perform job duties at a high level.Proficiency with Office365 products, Social Media platforms and website content management. Experience with program management, hiring, supervision, and budgeting/financial recordkeeping. Experience with Banner or similar financial management software, Qualtrix, Adobe products and virtual communication platforms highly desired.To apply go to .

Expected salary: $35360 – 65429 per year

Location: York County, SC

Job date: Fri, 19 May 2023 06:11:26 GMT

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