Facilities & Asset Manager

Job title: Facilities & Asset Manager

Company: New Hope Services, Inc.

Job description: Facilities & Asset Manager

ESSENTIAL DUTIES:

  • The Facilities & Asset Manager is responsible for ensuring the properties, facilities, and buildings of NHS and NHDS are properly maintained
  • Conduct property visits and inspections to include amenities, vacant units, maintenance facilities. Local at least monthly, regional at least quarterly, and as needed and requested
  • In conjunction with property management representative, maintains communities, construction sites, and all property owned by NHS & NHDS to assure excellent curb appeal, physical condition, and security
  • In conjunction with CFO, ensures all NHS & NHDS properties, facilities, and buildings are properly insured
  • Coordinates federal and state housing inspections, and monitors reporting requirements to ensure timely and accurate information is provided
  • Coordinates with general contractors to ensure project goals and objectives are met in accordance with timelines and budgetary constraints
  • Responsible for the oversight and operation of Transportation Services inclusive of, but not limited to:
  • Oversight and purchase recommendation, sale, and maintenance of all agency vehicles, and ensures appropriate insurance coverage is maintained on all vehicles in fleet
  • Responsible for the oversight of the In-Touch software reporting process to ensure staff member delivers accurate weekly reports to appropriate individuals
  • Ensure proper registration and licensing of all agency vehicles; including registering with toll system and verifying monthly invoices
  • Research data for, and author, annual Section 5310 grants and ensure proper records and grant compliance is maintained
  • Review agency Transportation Manual for accuracy and to ensure compliance annually and update as needed
  • Develop and maintain a standardized preventative maintenance program and schedule for all agency vehicles
  • Assume the administrative responsibility and accountability of supervising Maintenance Service tasks:
  • Supervise and direct maintenance staff
  • Coordinate third party maintenance needs such as flooring, plumbing, HVAC, etc. as needed
  • Develop and maintain a written policy manual for preventive maintenance for all New Hope properties
  • Responsible for contracting for annual services (i.e. lawn care, snow removal, janitorial services, etc.) for all facilities
  • Respond to emergency maintenance, alarms or any facility or transportation related situation as needed
  • Notify appropriate personnel of all cleaning, painting, security, preventative maintenance, and/or property condition problems
  • Provide monthly reporting of staff man-hour utilization to supervisor
  • Work with appropriate facility/program staff on any and all renovations and or physical plant projects including vendor and product sourcing and bidding
  • Responsible for preparing and maintaining the following Fixed Asset Records:
  • Assist Fiscal staff with annual fixed asset inventories for each facility
  • Responsible for maintaining well-organized storage facilities
  • Provide detailed information regarding space utilization at each site to assist in development of annual Fixed Assets Budget
  • Coordinate building and facility security and safety:
  • Maintain a working knowledge of all relevant safety, building, and ADA codes and regulations
  • Oversee the security of all facilities in cooperation with individual managers at NHS facility locations
  • Maintain copies of all agency property keys and assign as necessary to staff
  • Complete, at a minimum, quarterly scheduled inspections for all agency properties inclusive of, but not limited to: Fire Marshal, elevator, smoke detectors/alarm system, fire extinguishers, etc.

GENERAL DUTIES OF THE FACILITIES & ASSET MANAGER:

  • Contribute to the team effort to accomplish the mission of New Hope Services, Inc
  • Complete special projects as assigned by supervisor
  • Attend all meetings and conferences as assigned, including regular staff meetings
  • Participate on community and professional associations and activities as directed to enhance the corporate image and maintain accurate and reliable policies for areas of designated responsibility
  • Ability to be accessible and flexible to the various customer groups and their needs during working hours, and assist other department personnel as requested/needed
  • Maintain familiarity with and review the personnel policies and procedures of New Hope Services

QUALIFICATIONS OF THE FACILITIES & ASSET MANAGER:

  • Must have at least two (2) years of experience in the housing industry within the past five (5) years (real estate development, property management, etc.)
  • Must have the ability to effectively communicate with various levels of people to include employees, outside vendors and community leaders
  • Maintain a valid driver’s license, current auto insurance, and reliable transportation
  • Experience in transportation, facilities, and project management
  • Must be detail-oriented and be able to work under pressure/deadlines
  • Requires the ability to multi-task
  • Must be self-motivated, well organized, have a professional manner that fosters the development of excellent working relationships within the industry, and excellent critical thinking skills
  • Basic computer skills with knowledge of Microsoft programs

EDUCATION/YEARS OF EXPERIENCE:

  • High School Diploma/GED Equivalent required; Bachelor’s degree preferred
  • Minimum of two years (2) experience in supervision preferred
  • Minimum of three years (3) experience in facilities management/maintenance preferred

Based in Jeffersonville, Indiana, New Hope Services has a rich history of meeting human services needs for the past 60 years. It is one of the largest and most successful nonprofit organizations in the region, with services in 20 counties across Indiana. New Hope’s focus is in three primary divisions: Adult Services, Family Services, and Housing & Community Development. Our incredible clients include families, seniors, and adults with developmental disabilities. Con sede en Jeffersonville, Indiana, New Hope Services tiene una rica historia de satisfacer las necesidades de servicios humanos en los últimos 59 años. Es una de las organizaciones sin fines de lucro más grandes y exitosas de la región, con servicios en 20 condados en todo Indiana. El enfoque de New Hope está en tres divisiones principales: Servicios para adultos, Servicios para familias y Desarrollo de vivienda y comunidad. Nuestros increíbles clientes incluyen familias, personas mayores y adultos con discapacidades del desarrollo.

  • Medical – company pays 80% of premium
  • Dental
  • Vision
  • STD
  • LTD – company paid
  • Life Insurance – company paid
  • Employee Assistance Program – company paid
  • Accident & Critical Illness
  • 401k – annual company match (% varies)
  • Paid Vacation, Paid Sick Time, Paid Personal Days, Paid Holidays

*Equal Opportunity Employer

PI182776939

Expected salary:

Location: Jeffersonville, IN

Job date: Tue, 21 Jun 2022 07:43:07 GMT

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