Program Management Assistant

Department

CENTER FOR GLOBAL HEALTH (IN-CGLH-IUINA)

Department Information

The IU Center for Global Health develops mutually beneficial partnerships across disciplines, schools and countries for the primary purpose of creating and implementing sustainable programs that improve health and human flourishing in underserved areas worldwide and preparing a critical mass of health education and health research experts in these communities to become the next generation of local, national and global health leaders. The Center is looking for a talented Program Management Assistant to join our growing team.

Job Summary

Department Specific Responsibilities

Conducts general administrative responsibilities including scheduling meetings, taking minutes, coordinating meetings and events and letter writing

Collect, edit and share monthly reports

Organize monthly program presentations

Maintain contact lists

Assist with compiling and editing reports and proposals

Assist with foundation and corporate donor prospect research

Provide overall support for the Center’s Board of Directors including coordinating meetings, briefing documents, logistics, follow-up communications, materials, notes, etc.

Book travel and expense reports for the following positions associated with the Center: Team Leaders, Site Director, Executive Director, Associate Director, Director of Reciprocal Innovation

General Responsibilities

Conducts research and compiles materials and information for departmental programs.

Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials.

Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards.

Analyzes data and information generated or produced by program; writes reports and other written materials based on this data.

Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems.

Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.

Serves as liaison for department; coordinates activities and exchanges information.

Qualifications

EDUCATION

Required

High school diploma or GED

WORK EXPERIENCE

Required

4 years of related work experience

Combinations of related education and experience may be considered

SKILLS

Required

Proficient communication skills

Maintains a high degree of professionalism

Demonstrates time management and priority setting skills

Demonstrates a high commitment to quality

Possesses flexibility to work in a fast paced, dynamic environment

Highly thorough and dependable

Possesses a high degree of initiative

Ability to build strong customer relationships

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana

This position is eligible for remote work or to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

Multiple plan options for medical insurance

Dental insurance

Health Savings Account with generous IU contribution

Life insurance, LTD, and AD&D options

Base retirement plan contribution from IU, subject to vesting

Additional supplemental retirement plan options

Tuition benefit for IU classes

10 paid holidays per year

Generous Paid Time Off

Paid Parental Leave

Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Program Management

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Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University’s COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information.

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